Presenting to Council

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Contributing Your Voice at Public Hearings

Rocky View County Council meetings are open to the public. Residents and interested parties are welcome and encouraged to attend and observe the proceedings.

Some Council agenda items are Public Hearings. If you believe you are affected by a proposed bylaw or other public hearing item, you have the opportunity to be heard.

If you provide your input to a Public Hearing you are consenting to the public release and distribution of your written or verbal submission as part of the public record. Anonymous submissions are not accepted or considered.

If You Can Attend the Public Hearing

To speak supporting or opposing a proposal, attend the Public Hearing at the time and date indicated. The time listed is when Public Hearings begin. If your item is not first on the agenda, it may take some time for it to be heard. Each Council meeting is unique so it may not be possible to give any definitive estimate about when your matter will be heard on the day of the hearing. Visit the Council Agenda page one week before the meeting to see the order of public hearing items.

At the meeting, you will have five minutes to speak. The five-minute limit also applies if you are speaking on behalf of family members who reside with you (spouse, children, siblings, parents, etc.).

If you are speaking on behalf of a group of people (neighbours, citizens group, association members, etc.) you have 10 minutes to speak collectively.

Give some thought to the important points you want to make so that you can stay within the allowed time.

If your verbal presentation includes supplemental presentation materials, you must bring 20 copies for distribution or provide it on a memory stick or other electronic storage device.

If You Can’t Attend the Hearing

If you are unable to attend the Public Hearing, you may make a written submission in support or in opposition. Written submissions that are received by the deadline indicated on the Public Hearing notice will become part of the Council meeting agenda package. Written submissions received after the deadline are not provided or considered by Council at the Public Hearing.

Information on the dates, bylaw numbers, and public input submission deadlines for County Public Hearings can be found in the Public Notices section.

All written submissions must be received by the deadline indicated on the Public Hearing notice in order to be included in the Council meeting agenda package. Late submissions cannot be accepted.

  • Email: Put your comments in an email and send it to legislativeservices@rockyview.ca. Include the bylaw number of the Public Hearing in the subject line, and your name and your municipal address (or legal land description) in the body of the email. Or you can attach your submission to an email and send it to legislativeservices@rockyview.ca. Include the bylaw number of the public hearing in the subject line, and your name and your municipal address (or legal land description) in the body of the email. Your submission must be set up for an 8.5” x 11” page. Rocky View County’s email server cannot accept any files larger than 20 MB in size (however, your email service provider may have a smaller size limit).
  • Physical Copy: Your physical submission must be on 8.5” x 11” paper, and be single sided. You must include the bylaw number of the public hearing, your name, and your municipal address (or legal land description) on the first page of your submission. Place your document in an envelope and write “PUBLIC HEARING INPUT” clearly on the outside. Mail or courier your submission to:

    Legislative Services, Rocky View County Hall
    262075 Rocky View Point, Rocky View County, AB, T4A 0X2

    Your physical copy must be received by the submission deadline. If needed, there is an After Hours Drop Box (mail slot) at County Hall that you can use to deliver your submission.

There is no limit to the length of written submissions, but remember that your submission may have a greater impact if it is concise.

Petitions

If you are planning a petition, be sure to contact Rocky View County Legislative Services for direction before seeking signatures. There are strict rules for petitions under Alberta’s Municipal Government Act, and your petition will not be valid if it does not follow these requirements.

Choose the Best Way to Provide Input

You should choose the method of providing input that is best for you, and that you feel gives you the best opportunity to state your case. Council considers all points made in a Public Hearing regardless of the format provided, so it is suggested that, where possible, participants provide their positions in a single format that they prefer.

Questions

Information on County Public Hearings can be found in the Public Notices section.

If you have questions or require clarification on anything outlined on this page, or regarding the Public Hearing process in general, please email legislativeservices@rockyview.ca or call us at 403-230-1401.